FOR ORTHODONTISTS
An orthodontic practice does not work like a general one. Neither should its software.
Odontia has an orthodontic mode: with one switch, the odontogram, treatment plans, cases and implants leave the screen, and in their place comes an orthodontic catalog organised by treatment stage.
This is not “hiding menus”. It is a different vocabulary for a different job — and it is worked every day in a real orthodontic practice.
Dental practice software is written for the general dentist: tooth, surface, procedure, price. An orthodontist sells a whole treatment, in stages, with aligners by brand, headgear by type, check-ups for years and instalments instead of a balance. The same program with a different menu is not enough.
So orthodontic mode has been part of Odontia from the start, not an add-on — and its manual is rewritten for an orthodontic practice.
What the switch changes
LEAVES
- Odontogram
- Treatment plans
- Cases with stages
- Implants & stock
ARRIVES
- Orthodontic catalog by treatment stage
- Aligner brands
- Headgear types
- An orthodontic intake form
- The manual in orthodontic vocabulary
The odontogram, the plan and the implant are not removed from the database — they simply stop occupying your screen.
THE INTAKE FORM
The new-patient form asks what you ask
The sheet an orthodontic practice hands a new patient does not look like a general dentist’s. Neither does Odontia’s form.
The new patient — or, more often, their parent — opens a link or scans a QR code at the desk and fills it in from their phone, in four languages. In orthodontic mode they see orthodontic questions: not a general form with rows hidden away.
What they send is not written into the record. It arrives as a Proposal, a person reads it and approves it. And because at an orthodontic practice the form is often filled in by a parent, it asks separately for the parent’s details and who to call first — and the whole declaration speaks about the patient and about the parent, not about the signer as if they were the patient.
What it asks
- Which dentist or paediatric dentist referred the patient
- Injuries to the jaws and teeth
- Grinding or clenching
- Surgery to the face or jaws
- Allergies
- Medication
- Other medical problems
What it stops asking
- The general practice’s long condition checklist
- Smoking and alcohol
- Insurance
And the rest is not lost
The fields the form does not ask for are still on the patient’s card: the practice fills them in whenever it needs them. What changes is what we ask a patient at the door — not what the program can hold.
Honestly: the orthodontic form is built and deployed to production, but no patient has filled one in yet. The practice mints the link when it is ready, and revokes it whenever it likes.
What already works for an orthodontic practice
- 01
Patient family
Parent and child links, a separate contact person and a separate payer, a family-wide balance. The parent pays, the child comes in.
- 02
Reminders that go out on their own
On rules you set. One link to the patient with all their upcoming appointments — confirm or ask to move with one tap.
- 03
Dated check-ups
From the card: 4, 6 or 12 months or a date you pick, with the day it lands on shown before you save. Plus a screen that lists them over any range you ask for. When the time comes, a person sends the message from a list you keep — nothing goes out by itself.
- 04
A quick-entry screen
One searchable list of the procedures you actually use, with upper and lower arch buttons — a visit recorded in a few taps rather than hunted out of the full catalog.
- 05
Photos in a guided sequence
A guided series of shots, categories and tags, before/after comparison, and a library across all patients.
- 06
Scan files on the card
STL, PLY or OBJ from an intraoral scanner, alongside the patient’s other images.
- 07
Card payment from a link
A payment request by link or QR to the parent’s phone, and the balance updates the moment they pay.
- 08
Several practices
Every patient at their home practice, every practice with its own calendar, the receipt at the right establishment.
The manual, rewritten for you
An orthodontic practice does not read about odontograms and implants. It gets the same manual rewritten around treatment stages, aligners and headgear — matching the orthodontic mode the software itself switches into.
It opens from any screen with the Help button, and an assistant answers whatever you ask in your own words.
- 90 pages
- of user manual, entirely in Greek
- 12 sections
- from day one through settings and the phone system
- 2 editions
- general practice and orthodontics, in different vocabulary
- 3 formats
- a searchable site, a PDF, and one printable file
24.08.2026 · the manual overall
24.08.2026 · the manual overall
24.08.2026 · the manual overall
24.08.2026 · the manual overall
What is being built for orthodontics
Coming-
Payment plans with expected instalments
Changes the question from “how much do they owe?” to “are they on schedule?” — the right question for a two-year treatment.
-
Treatment-type label and stage
What the patient bought — Full, Phase I, Phase II, Retainers — and where they are: not started, in treatment, in retention, discharged.
Whatever is built here is built because an orthodontist who uses the program every day asked for it. If something is missing that costs you time, we want to hear it.
THE PHONE · HOW IT WORKS
The phone rings. Nobody writes anything down.
This is how a call travels through the founder’s own practice on Paros, every day. You change nothing with your telecom provider, your number or your handsets.
The journey of one call, in six steps
- 01 the patient
The patient calls the number they know
The same number the practice has had for years.
- 02 your provider
The line is diverted to Odontia
A plain call diversion at your provider. Contract, carrier and handsets stay as they are.
- 03 Odontia
Odontia answers and routes
The patient’s name on the handset before you pick up. Menus with AI voices, opening hours, voicemail.
- 04 AI
Transcribed and summarised
One click on a call or a voicemail, and it comes back as text with a summary. That summary waits as a Proposal.
- 05 a person
It lands on the patient’s record
One tap by a person, and the summary becomes a line in the record.
- 06 the front desk
The staff see it
Who called, what they wanted, what happened. Calls that need action go to their own list.
And when you call out
Tap the number inside the patient card. The patient sees your practice’s number — not an unknown one.
The diversion is set up with you when the practice is opened. Incoming calls are recorded and the caller is told before recording starts.
The phone, up close→HOW A PRACTICE GETS IN
Would you like to see it?
A short tour of the real system, with no commitment at all — and, if you like, a test practice with your own data sitting quietly to one side.
- 1 A short tour of the real system
- 2 A test practice with your own data
- 3 Signatures before the first patient goes in