DENTAL PRACTICE SOFTWARE · BUILT FOR GREEK CLINICS
Odontia gathers phone calls, appointments, the clinical record, treatments, payments and myDATA receipts into one calm, structured system that runs in the browser. Written by a dentist, inside a working practice.
Running today in Greek practices with real patients, as their only system, carrying their phone lines every day. We take new clinics on one at a time, by invitation.
The problem
Before any feature list: this is what does not work in a dental practice today. We know because it is what did not work in ours.
Somebody rings about pain, about a price, to move an appointment. The call is handled well — and then it is gone. Nothing reaches the patient’s record, and a week later nobody remembers who asked for what.
Half in a program, half in a notebook, the rest on somebody’s phone. To answer “what happened with this patient?” someone has to remember, and remembering is not a system.
How many calls went unanswered yesterday? Who has not been in for two years and still owes money? In most practices the only way to know is to ask somebody to go and count.
Odontia is not a program you type yesterday into. Every way information arrives — the phone, the intake form, the chair, the lab, the payment — is a way in, and it all lands in one structured database. Because it is one, artificial intelligence can read across the whole practice: it listens to the calls, writes what each one was about, and puts that on the patient’s record for a person to approve. Nothing is written on its own.
See it
Five screens from the real program. The patients and the details in them are invented; the software is not.
Captured on 4 September 2026 from two demo practices, with invented patients and invented details. No real patient record was ever photographed.
All the screens, and the full feature listMeasured, not promised
The only system the practices on it use, with real patients — and with their entire phone line running through it. If it stopped, they would know within minutes: the phone would stop ringing.
04.09.2026 · all practices in production, since late June
21.08.2026 · founder’s practice
21.08.2026 · founder’s practice, 12.07–19.08
21.08.2026 · both practices, since 21.06
Measured by the system itself in production, not estimated. Calls and receipts are from the founder’s own practice; the messages cover the practices that were on Odontia at the time. Calls were measured on 4 September 2026; the other figures on 21 August 2026.
THE BASICS
Every screen opens at once and does not weigh on the computer. Underneath, one stable database with encrypted backups every four hours — and very soon on managed Postgres, where the provider keeps continuous backups and can restore the database to any moment needed.
A computer, an iPad at the chair, a phone on the road. Same app, same data. Your whole practice in your pocket.
It opens in the browser and is always the latest version. New capability arrives continuously.
Records and finances live on European servers — production is in France — with backups and tested restores.
X-rays deliberately stay on your own machine or NAS; Odontia opens them from there. Your images remain yours.
UNDER THE HOOD
The same tools that run the largest applications in the world — at the size of a practice.
one structured database for everything, with per-clinic isolation enforced inside the database itself — and very soon on managed Postgres: continuous backups and upgrades by the provider, with nobody having to remember them
one language and one type system from the browser to the server — fewer places for a mistake
React in your browser; no install, no upgrades, the same on a computer, an iPad and a phone
password-less sign-in where possible, and passwords kept only as an Argon2 fingerprint
France for production, the Netherlands for the encrypted backups — every four hours
Anthropic’s model for summaries and the assistant, always behind a person’s approval
run on every change; measured on 21.08.2026
on Claude Opus 5 and Claude Fable — which is why new capability lands every week
THE PHONE · HOW IT WORKS
This is how a call travels through the founder’s own practice on Paros, every day. You change nothing with your telecom provider, your number or your handsets.
The same number the practice has had for years.
A plain call diversion at your provider. Contract, carrier and handsets stay as they are.
The patient’s name on the handset before you pick up. Menus with AI voices, opening hours, voicemail.
One click on a call or a voicemail, and it comes back as text with a summary. That summary waits as a Proposal.
One tap by a person, and the summary becomes a line in the record.
Who called, what they wanted, what happened. Calls that need action go to their own list.
Tap the number inside the patient card. The patient sees your practice’s number — not an unknown one.
The diversion is set up with you when the practice is opened. Incoming calls are recorded and the caller is told before recording starts.
The phone, up close→Your own number
Most dentists end up giving patients their personal mobile. It is the only way to be reachable when something actually matters — and then it never stops. Evenings, Sundays, the middle of a holiday, for something that could have waited until Tuesday. Once a private number is out, it does not come back.
Odontia puts the practice’s own number in between. A patient who rings at eleven at night reaches something: the greeting, the menu in Greek or English, or the voicemail. Opening hours and closure periods are declared once in the system’s calendar and hold by themselves, so nobody has to remember to change the greeting before going away.
A click on the voicemail turns it into text with a summary, opened from the call list. You see what the patient wanted without playing the message back — and without a name being said out loud in a room with other people in it.
A voicemail emails the staff, each person in their own language — the one notification that is on from the start. The email says a message is waiting, not what is in it: the message itself never leaves the program.
Call back from inside the patient card and the number the patient sees is the practice’s. The way into the clinic stays open; your private number is not part of it.
260 voicemails in the founder’s practice by 21 August 2026, none of them outside the record. What the machine writes is marked as its work and waits for a person to put it on the patient’s record — a summary is never filed on its own.
WHAT IT DOES
E-INVOICING
AvailableE-invoicing is built in, through Wrapp — a licensed Greek fiscal provider. Series, number and mark come from myDATA.
COMMUNICATION
AvailableReminders go out on their own, on rules you set. The patient picks a time from the ones you offer, and cancels from the same link.
THE INTAKE FORM
AvailableA new patient fills in details, history, consents and a signature from their phone before they even sit down — in four languages. And it is not one form for everybody: a general dental practice and an orthodontic practice do not ask the same things, so they do not ask the same things.
IMAGING & FILES
AvailablePhotos, radiographs and scan files attach to the person, not to a folder on the network. And the X-ray software you already own opens from the card, in one click.
Several practices
AvailableEvery patient belongs to a home practice, every practice has its own calendar, and the receipt is issued at the right establishment — because e-invoicing is embedded in that structure, not bolted on. Statistics split per practice.
THE LAB
AvailableCrowns, bridges, splints: one list per patient and one for the whole clinic. With orders to Dentsply Sirona DS Core.
CALENDAR SYNC
AvailableEach dentist sees their own appointments inside the calendar they already look at — Google Calendar, Apple Calendar or Outlook. You set it up once by copying a link, and from then on it keeps itself up to date.
One way: from Odontia into your calendar. Whatever you do inside Google, Apple or Outlook does not come back to Odontia — appointments are always booked and moved here.
The link shows patient names, so it is treated like a password. The sync starts switched off and each person switches on their own.
ARTIFICIAL INTELLIGENCE
We did not add AI to a program. Odontia was built the other way round: one structured database a model can read across — the calls, the record, the appointments, the money. That is why it can listen to the phone and write what a call was about, and answer a question about a patient in your own words. Everything it produces is marked as its work and waits for a person to approve it. Nothing reaches the record on its own.
One click transcribes and summarises a call or a voicemail; the summary waits for approval.
“When is Mr A.’s next appointment?” — it answers or opens the card. It suggests; it never writes.
Menus and a welcome message you build in minutes, with no recording session.
On our own infrastructure in Europe, with a European speech-recognition provider. Your patients’ recordings do not go to an American speech service — we ruled that out at the design stage, not afterwards.
Claude Sonnet 5 writes the summary from the text, under a processing agreement with no retention and no training. The sub-processor register is by name, and you get it before you sign.
Audio is deleted automatically at 30 days, the transcript at 180. Whatever the machine writes is marked as such, on screen and in the data.
New capability lands continuously. The practices using it suggest what follows — and we listen.
Nothing is written automatically into the clinical record, the calendar or the finances — not by a form, not by voice, not by AI. Whatever the system prepares appears as a Proposal, and a person carries it out with one tap.
ASK THE MANUAL
A complete program has many settings. So an assistant reads the whole manual and answers whatever you ask, in your own words.
The manual opens from inside the app with a staff account; it is not a public page. Figures measured on 24 August 2026.
HOW IT WORKS
Every step leaves something structured behind — and the next step uses it. That is the whole difference from six separate tools.
The phone rings and the handset shows the patient’s name, before you even pick up.
leaves: a line in the record
A new patient fills in details and history from their own phone, before they even sit down.
leaves: a Proposal to approve
Booked in the calendar, or by the patient themselves from a link with the times you chose.
leaves: a confirmation and a reminder
The dentist records what was done, per tooth and per surface, with price and arch.
leaves: a charge on the ledger
Cash at the desk, or card through a link and QR on the patient’s phone.
leaves: an updated balance
Issued from the patient card, with the amount typed by a person and series, number and mark from myDATA.
leaves: a receipt link for the patient
WHAT IT DOES
From the first call to the receipt — structured, linked and searchable. See the full list, with an honest marker on what works today and what does not.
The record is structured data — things that can be searched, summed and linked to each other — not free-text notes nobody can find again.
The calendar is one part. The other is everything hanging around it: who asked to move, who did not show, who is waiting for a cancellation, who called and got no answer.
Three things most programs blur together: what is owed, what was collected, and what has been issued as a tax document. In Odontia they are three independent columns that do not pretend to be each other.
The same system that holds the appointment and issues the receipt sends the messages. That is why it knows what to say, to whom, and when not to say it twice.
The heavy files — radiographs, photos, scans — live next to the patient’s structured data, not in a network folder with names only one person remembers. And the X-ray program you already own opens from the patient card, at the right patient.
Software your staff cannot learn on their own is software you will only half use. Documentation here is not an appendix — it is written alongside the code and checked automatically on every build.
The part no other dental program in Greece does — and underneath it, the dull but necessary: who sees what, how they get in, what is switched on.
COMING NEXT
ComingWe say it plainly, so you do not discover it yourself.
Being implemented now, from the patient card; licensing is in progress.
No names and no dates before they work.
The same messages from there too, after the compliance steps.
Before you say yes
What happens to your history, who can see your patients’ data, what happens if we disappear, what it costs. Written answers, without the runaround.
No. We have a fully capable importer, and we import from other programs too: send us your database and we do it. Patients, appointments, treatments, finances, history, photos and your settings come across — with your own treatment catalog untouched, and every patient’s balance reconciling to the cent with the old system.
Yes. The receipt is issued through a licensed e-invoicing provider under your own credentials, and takes its series, number and mark from myDATA. A person types the amount — no receipt is issued automatically.
No. Your treatment catalog comes across as it is — same names, same prices. And the app is in Greek or English, chosen by each user.
Yes, and it is one of the parts tested first: every appointment knows where it happens, every patient has a home practice, the statistics split per practice, and the receipt is issued at the right establishment.
The users you create, with the role you give them. Per-clinic isolation is enforced inside the database itself and is checked on every build by a test suite that deliberately tries to break it. Every access to a record is logged.
They land in the record like everything else. Answered, missed, voicemail and outbound — each with direction, outcome, duration and a link to the patient. The ones that need action go to their own list.
A dentist on Paros who uses it every day in his own practice. Your accounts with the providers — SMS, e-invoicing, cards — are yours and do not run through us. What happens to the data at the end of the relationship is set out in the data-processing agreement we sign before the first patient record goes in, and you read it before you say yes.
We have not announced pricing. We are still in a closed phase, where the practices using it do not pay — precisely so the painful spots show up in real use. When there are prices, they will be written here, plainly, before we ask anyone to pay.
OUR PRINCIPLES
Fewer moving parts, always. Odontia is deliberately simple — the opposite of the heavy systems built for large organisations, which a small practice pays for every day in time and irritation.
Patient and money data are sacred. Tested restores, correct receipts, and a design where a failure shows itself instead of passing in silence.
Build once, never rebuild. Every new capability is added on top of the same structure — it does not require rewriting what is already there.
“I wanted the software I would want for my own practice: simple, reliable, and respectful of my patients’ data. Since it did not exist, I built it.”
One honest note
Odontia is new. It is proven in a handful of practices, not two hundred, and we open each new clinic together, with its own credentials at its own providers.
We will not tell you it is ready for everything. We will tell you that the person writing it trusts it with his own patients, his own phone line and his own tax documents, every day.
HOW A PRACTICE GETS IN
We take practices one at a time, from the list. The founder works with each one, sets it up properly, and adapts the product to how it actually works.